Preparing for Your Ceremony
Convocation Preparation Checklist
✅ Check the Order of Ceremony to make sure you know the date and time of your ceremony.
✅ Register for convocation when registration opens in mid-May. When registering, provide pronunciation information for your name.
✅ Order your guest tickets when tickets open in mid-May.
✅ If needed, make accessibility arrangements for you or your guests.
✅ Pre-register for your free 5x7" photo through Grad Images.
✅ Make sure you've ordered your Academic Regalia. The deadline to pre-order is May 30, 2025. Ordering ahead of time will save you the rental fee and expedite your pickup! We welcome students to wear their traditional Indigenous Regalia at their convocation ceremony. If you plan to do so, notify the Convocation Coordinator.
✅ If you want a graduation cap/mortar board for photos, order it ahead of your ceremony. You will not be allowed to wear it while you cross the stage.
✅ Don't forget to buy your Diploma Frame from the Bookstore.
International Student Convocation Checklist
If you are an International student looking to invite your family and/or friends to convocation, follow the steps below. For more information, you can visit the Western International website.
✅ Order your Official Western Letter on Student Center by choosing Convocation, Degree and Graduation > Degree and year awarded.
✅ Provide a copy of your study permit.
✅Attending as a walk-on? Write a Letter of Invitation.
✅ Attending as an In Absentia graduate? Download the statement from Western for In Absentia Graduates before writing your Letter of Invitation.
