Convocation

Student Checklist

Student Checklist

BEFORE CONVOCATION

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Undergraduate, Professional, Certificate and Diploma Students, you must apply to graduate at student.uwo.ca by the deadlines below:
Spring Convocation
(June): March 15
Autumn Convocation
(October): September 8
In Absentia February Convocation (February): January 22
You MUST also ensure that you verify your name on the system by the deadline: student.uwo.ca

Checkmark Graduate Students, you must also apply to graduate at student.uwo.ca by the deadlines below:
Spring Convocation (June): April 30
Autumn Convocation (October): August 31
In Absentia February Convocation (February): December 31
You MUST also ensure that you verify your name on the system by the deadline: student.uwo.ca.
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Attending Hong Kong Convocation:
You must verify your name for graduation by February 1

Checkmark Complete all degree/program/module requirements.
Checkmark Contact your Academic Counsellor if you wish to verify your eligibility to graduate.
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Check dates for your Convocation.

Checkmark Check your address on your Student Center for accuracy, by the deadlines below. Addresses changed after these dates will not be guaranteed to receive any items by mail:
Spring Convocation (June): March 15
Autumn Convocation (October): September 8
Checkmark Guest tickets are required for the Spring and Autumn Convocations. See the home page of this site for a link to obtain tickets for your Convocation. Spring tickets will be available in late May, Autumn tickets will be available mid-October.
Checkmark If needed, make accessibility arrangements.
Checkmark Graduates must preorder regalia.
Checkmark Graduates must pre-register for a free 5x7 portrait. Select your ceremony date and time.
Checkmark If you are not attending the ceremony, please see 'Your Diploma' for more information.

DAY OF CONVOCATION

Applying for and preparing to graduate can be an exciting and busy time. Despite the best intentions, sometimes issues may arise on your day of Convocation. Please be assured that our staff are on hand before, during and after Convocation to walk you through any questions you may have and are always prepared to help.

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Arrive at Western.

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Parking: Guests should park at the Medway Parking Lot – behind Elgin Hall (see map here). Parking will be free of charge on a first-come first-served basis. Shuttle service will be provided between Alumni Hall and the Medway Parking Lot at no charge. Accessible parking is available in the Alumni Hall parking lot.

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Regalia Pickup for Graduates: at Book Store Extras, University Community Centre, Room 35, Lower level (across from The Book Store).

Graduates must rent regalia on-site if they did not preorder.

Doors open daily at 7:30AM.

For afternoon graduates, regalia should be picked up after 10:30AM to allow the morning ceremony graduands to pick up their regalia before graduation.

Regalia Returns: Regalia must be returned to Room 35 Lower Level, UCC, by 6:00PM

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Graduating Students in June must go, with their regalia, to Thames Hall gym, Room 3120, no later than 1 hour and 15 minutes prior to the ceremony.

Graduating Students in October must go, with their regalia, to Room 15 Alumni Hall, no later than 1 hour and 15 minutes prior to the ceremony.

Checkmark Leave personal belongings with relatives prior to entering the gym, or they must be left in Thames Hall/Alumni Hall during the ceremony.
Checkmark Graduates will be given instructions regarding the procession at this time. Please note that Western encourages all students to celebrate their Convocation day with friends and family however, only those individuals eligible to graduate are permitted to cross the stage.
Checkmark You may ask the orator assigned to your row about reviewing the pronunciation of your name once you receive your name card.
Checkmark Etiquette: This is an event to honour each graduate's accomplishments. All participants will be expected to conduct themselves with decorum and in a mature and responsible manner.

AFTER CONVOCATION

Checkmark Reception. Immediately following the ceremony, the Alumni Association will host a reception for new alumni and their guests.
Checkmark Regalia Returns: Regalia must be returned to Room 35 Lower Level, UCC, by 6:00 p.m.
Checkmark You may purchase diploma frames from designated areas or you may visit The Book Store at Western, University Community Centre.